Designing and Building at whatever scale is an exciting process, a bit like a journey and it brings together many disciplines and people from different walks of life. We aim for you to enjoy this experience as much as possible from beggining to end, it is our policy that the more you enjoy the experience and feel like a part of the process the better the outcome will be for all concerned.

Our stages of work are based on the RIBA Plan of Work.

As a rough guide the full programme of work from first contact to completion is as follows:

0-3: Concept & Design
4: Technical Design & Tendering
5-7: Construction & Conclusion

0: Intitial Consultation:

First we meet online via zoom or in the real world to introduce ourselves and discuss your proposals. This will likely be the first of many meetings as the process of designing and constructing... any project takes time to evolve. Through the process of dialogue we can determine the kinds of professionals we will need to bring your project forward, however before instructing anyone we will need to get to a clear understanding of what is required, a clear and comprehensive design brief.

1: Site Survey:

Once we have the brief and we have been instructed to take the project forward the first concrete action we take is to conduct a thorough survey of the site, this is the location where you would like to construct your project. It may be a piece of empty land or you may be adapting and existing building, either way an accurate and thorough site survey is essential for us to be able to ascertain what is possible. At this stage it is often the case that specialists need to be brought in to conduct ecology reports or flood risk assessments, we inform you of these requirements and make our recommendations.

2: Concept design and team building:

Once we have the site surveyed and drawn up/modelled and reports received from specialists we can have further discussions around the proposal. Usually in depth analysis of the site shows up contingent possibilities and restrictions that had not been foreseen at the outset. If necessary, such as in the case of larger projects, specialist projects or projects based abroad we bring in additional professional team members to help with their unique experience and expertise. As the design evolves we begin to propose, draw and model various options in an iterative process until we come to a solution that we all agree upon. You as the client, your character, needs and desires for the proposal are central to this process, we also have to take into consideration the topography, locality and planning regulations.

3: Detailed Design and Planning Permission:

Once the concept design has agreed upon we develop it into a detailed design to be submitted to the council for planning approval. This may take several weeks and various departments may become involved. The proposals are published and are available for public review and scrutiny. The council may request further information, and adaptations to the design may be necessary to help it pass.

A standard application form
Location plan, showing the site and context
Site plan or block plan, showing the proposal in greater detail
An ownership certificate
Agricultural holdings certificate
Application fee

4: Technical Design and Building Control:

This approval can be achieved before or after planning permission has been approved. To be signed off as an inhabited building by the council authorities it is necessary to have approval of the building control department. These controls are based on the Approved Documents A-P that cover all aspects of a building sap and practical functioning.

Approved Documents to be adhered to are:

A- Structure B - Fire C - Site Preparation D - Toxic Substances E - Resistance to Sound F - Ventilation G - Sanitation H- Drainage and Waste J - Combustion Appliances K - Protection from Falling L - Conservation of Fuel and Power M - Access to and Use of Buildings P - Electrical Safety Q - Security in Dwellings R - High Speed Electronic Communications Networks and 7 - Materials and Workmanship

Along with assistance from assigned specialists we put together the full package of documents required to achieve building control approval. If there are any shortcoming with your package highlighted by the building control department after submission we make any necessary amendments and communicate with the relevant bodies until building control approval had been achieved. We charge a fee for supervising and producing the documents for this stage of the process and building control and other specialists such as structural engineers and energy specialists also have charges, these vary according to the size, location and nature ofd the project. If other designers or architects are involved we coordinate their activities as project administrators.

Detailed drawings
Schedule of work
Specifications (essentially a document that specifies how to build according to the agreed-upon design)
Submission of Building Regulations to either Building Control or an Approved Inspector

5: Tender and Construction:

Sending out tender packages to Contractors, receiving quotes and selecting the right contractor for you.

Contract Administrator duties include:

Preparing contract documents
Requesting instructions from the client, as well as issuing them
Regular site visits and co-ordinating with site inspectors to ensure work is carried out as specified
Issuing construction progress reports
Settling on procedures for the issuing of certificates, commissioning and testing, reporting defects and more
Issuing interim certificates (detailing payments to be made by the client to the contractor)
Documenting defects and issuing making good certificates of said defects
Issuing the final certificate

6: Handing over and closing out:

This stages concludes all stages of the building contract. Here contractor rectifies any defects and we as the contract administrators produced the final certificate.
The defects liability period begins once the building has been handed over, usually this lasts between 6 and 12 months The contractor is obliged to rectify any defects that occur within this period. After this period the contractor is under no obligation to make good any defects and you as the client have no right to insist that the contractor makes good any defects.

The ability to take action for negligence or non-compliance with the contract lasts for 6 years from the completion date of most building contracts.

7: In use:

The in-use stage as based on the RIBA Plan of Work exists as a form of aftercare service. This may include any requests for as-built drawings, any discussions regarding future alterations or additional work, or general advice with regards to:

Energy certificates or consumption
Letting or tenants queries
General management of facilities
These services, if required, should be outlined in the initial appointment agreement.

MADC is always interested in hearing how the building performs, we request feedback to check whether the sustainability strategy has been successful and the building is performing as expected

To ensure optimal performance, adjustments to the buildings services may be required. Advising the client on how to best use the building in accordance with the sustainability strategy is also crucial.

Thank you for reading this and we hope to hear from you soon.

Mumagi Architectural Design Consultancy